Last updated: May 8, 2026
By accessing or using Bid Letter Generator, you agree to be bound by these Terms of use. If you do not agree, please do not use the service.
Bid Letter Generator is a software tool that converts AICP-format bid PDFs into draft bid letters for advertising production companies. The output is a starting point and not a final, legally binding document. You are responsible for reviewing, editing, and approving every letter before sending it to a client.
You are responsible for maintaining the security of your account and for all activity that occurs under it. You must provide accurate information when creating an account and keep it up to date. We reserve the right to suspend or terminate accounts that violate these terms.
The service operates on a pay-per-use credit system. Each generated bid letter consumes one credit. Credits are sold in prepaid packs and never expire. Purchases are final and non-refundable, except where required by law.
You retain all rights to the bid documents you upload and to the letters generated from them. We retain all rights to the software, design, branding, and underlying technology. You may not copy, reverse-engineer, or resell the service.
We treat your bid documents as strictly confidential commercial information. Your bid files live primarily on your own computer. The source PDFs you upload are parsed in your browser and, once analyzed, are wiped from our servers — immediately on countersignature, or after thirty days if the bid never reaches signature. The merged bid package (your signed letter plus the underlying bid and calendar) is assembled and cached locally in your browser at send time, so when you view a sent letter from your dashboard the file is loaded from your own machine — our servers never hold a persistent copy of that merged package. The third parties involved in delivering your letter hold your data only as long as strictly needed: Anthropic processes each AI request in memory under our zero-data-retention agreement (nothing stored or learned from), and Resend transmits the email to your client but does not retain or use the attachment for any other purpose. We, the developers of this service, have no technical means of reading the merged bid package after it is sent — it lives only in your browser, in your client's inbox, and briefly in transit. We never share, sell, or use your bid data for marketing or training purposes.
The service is provided "as is" without warranty of any kind. The output of the tool is a draft. It is not a substitute for legal review, contract negotiation, or human judgment. We are not responsible for any business, legal, or financial consequence arising from a letter you send.
To the maximum extent permitted by law, Bid Letter Generator and its founders shall not be liable for any indirect, incidental, special, or consequential damages, or for any loss of profits, revenue, data, or business opportunity, arising from your use of the service.
We may update these terms from time to time. Material changes will be communicated by email or in-app notice. Continued use of the service after changes are posted constitutes acceptance of the revised terms.
Questions about these terms? Email us at info@bidletters.com.