Last updated: September 10, 2026
By accessing or using Bid Letter Generator (the "service"), or by creating an account, you agree to be bound by these Terms of use. If you use the service on behalf of a company, you represent that you have authority to bind that company, and "you" includes it. If you do not agree, do not use the service.
Bid Letter Generator is a software tool that converts AICP-format bid documents into draft bid letters for advertising production companies. The output is a starting point and not a final, legally binding document. You are responsible for reviewing every letter before you send it.
You are responsible for maintaining the security of your account and for all activity that occurs under it. You must provide accurate information when creating an account and keep it up to date. One person may hold one account; trial credits are granted once per person and once per company. We reserve the right to suspend or terminate accounts that violate these terms.
The service operates on a pay-per-use credit system. Each generated bid letter consumes one credit. Credits are sold in prepaid packs and never expire. Purchases are final and non-refundable, except where required by law. Credits are personal to the account and may not be transferred or resold.
You retain all rights to the bid documents you upload and to the content of the letters generated from them. Everything else is ours: the service, its software, design, branding, screens and workflow, the questionnaire and interview logic, the letter templates, wording frameworks and clause libraries, the extraction, verification and derivation rules, the prompts, code names and rule books that drive the AI, and the way these parts work together (collectively the "Technology"). The Technology is protected by copyright, trade-secret and other laws. We grant you a limited, revocable, non-exclusive, non-transferable licence to use the service to produce bid letters for your own production business. No other right is granted, by implication or otherwise.
Except as expressly allowed by these terms, you may not, and may not permit or help anyone else to: (a) copy, reproduce, download, scrape, crawl, mirror or archive the service or any part of it, other than the letters you generate; (b) reverse-engineer, decompile, probe, inspect or otherwise attempt to derive the Technology, including the rules, prompts, templates, question logic or letter structure, whether by reading the service, by feeding its pages, screens, questions or outputs to an artificial-intelligence system or any other automated tool, or by systematic testing of the service with sample inputs; (c) use the service, its outputs or any observation of how it behaves to build, train, benchmark, document or improve a product or service that competes with it; (d) access the service by any automated means, including bots, scripts, crawlers, headless browsers or AI agents, or use it to load-test or measure our systems; (e) share, lend, sublicense, rent, sell or resell access, or use the service on behalf of a third party that is not your client; (f) create more than one account, or use trial credits more than once, to avoid paying; (g) circumvent any limit, security measure or access control; (h) remove, hide or alter any copyright, trademark or other notice; (i) use the service for any unlawful purpose or in breach of a third party's rights. These restrictions apply to the whole service, including screens visible before or after signing in.
The manner in which the service reads bids, decides what to ask, and composes letters is our trade secret and confidential information, whether or not you can observe parts of it by using the service. You agree to keep such observations confidential, not to record, publish, share or describe them for the purpose of replicating the service, and not to use them for any purpose other than producing your own letters. This obligation survives the closing of your account.
If you send us suggestions, corrections or other feedback about the service, you grant us a perpetual, irrevocable, royalty-free right to use it without restriction or attribution. You keep no rights in improvements we make from it.
We treat your bid documents as strictly confidential commercial information. The merged bid package (your letter plus the underlying bid and calendar) is assembled in memory at send time, attached to the email, and discarded — our servers never hold a persistent copy of the merged package, and neither does your browser: after sending, it exists only in your client's inbox and briefly in transit. The third parties involved in delivering your letter hold your data only as long as strictly needed: Anthropic processes each AI request in memory under our zero-data-retention agreement (nothing stored or learned from), and Resend transmits the email to your client but does not retain or use the attachment for any other purpose. We never share, sell, or use your bid data for marketing or training purposes.
The service is provided "as is" without warranty of any kind. The output of the tool is a draft. It is not a substitute for legal review, contract negotiation, or human judgment. We are not responsible for any business, legal, or financial consequence arising from a letter you send.
To the maximum extent permitted by law, Bid Letter Generator and its founders shall not be liable for any indirect, incidental, special, or consequential damages, or for any loss of profits, revenue, data, or business opportunity, arising from your use of the service. Our total liability for any claim relating to the service is limited to the amount you paid us in the twelve months before the claim arose.
We may suspend or terminate your access immediately, without refund, if you breach sections 5, 6 or 7. Because a breach of those sections would cause harm that money cannot repair, you agree that we may seek an injunction or other equitable relief in addition to any other remedy, without having to post a bond. You agree to reimburse our reasonable legal fees incurred in enforcing those sections against you. Sections 5 through 8, 11 and 13 survive termination.
These terms are governed by the laws of the State of New York, without regard to its conflict-of-law rules. Any dispute relating to the service or these terms will be brought exclusively in the state or federal courts located in New York County, New York, and you consent to their jurisdiction. Nothing in this section prevents us from seeking injunctive relief in any court of competent jurisdiction.
We may update these terms from time to time. Material changes will be communicated by email or in-app notice. Continued use of the service after changes are posted constitutes acceptance of the revised terms.
Questions about these terms? Email us at info@bidletters.com.